• Bylaws
• Policies
• Code of Conduct
• Incorporation Papers
• Reimbursement Request
• MOLA Letterhead
• Board History Chart

The MOLA Archives are housed at the Special Collections for the Performing Arts (SCPA) at the University of Maryland, College Park, Maryland, which provides storage, preservation, cataloging, and access to the materials. The finding aid for the collection may be viewed HERE. The Archives Committee collects and documents materials pertinent to MOLA’s history as well as information by and about member organizations and their librarians. The Archives also maintains hard copies of all errata lists at the National Symphony Orchestra Library in Washington, D.C.

• Development Blueprint 

• Browse past Marcato Issues 

1. Keep at the principal office of the Corporation or at its principal place of business:
   a)  the original, or a copy, of these Bylaws as amended or otherwise altered to date
   b)  a book of minutes of all meetings of the Directors and of the members, recording therein the time and place of holding, whether regular or special,      the names of those present or represented, and the proceedings thereof; and, 
   c)  a membership book containing the name and address of each member; and, in the case where any membership has been terminated, the date on which such membership ceased.
2. See that all notices are duly given in accordance with the provisions of these Bylaws or as required by law.
3. Be custodian of the legal records of the Corporation.
4. Exhibit at all reasonable times to any Director of the Corporation, or to his or her agent or attorney, on request thereof, the Bylaws, the book of minutes, and the membership book of the Corporation.
5. In general, perform all duties incident to the office of Secretary and such other duties as may be required by law or by these Bylaws, or which may be assigned to him or her from time to time by the Board. (from the Bylaws)

• Take minutes of all official meetings of the Board, its officers and the Membership, or assist a stenographer to take minutes through a recording device
• Transcribe minutes and edit into final format, or oversee the transcription and editing process
• Disseminate minutes, conference proceedings, and official correspondence to officers and Member Librarians following meetings in appropriate format and timely manner
• Forward final version of minutes and conference proceedings to Webmaster for posting in Members Area of website
• Assist President and Board as needed with correspondence, documentation, and dissemination of information
• Maintain and distribute current membership (contact) information for all members
• Communicate all pertinent membership data to the Treasurer and Marcato
• Update printable Membership List, mailing labels, and office-only list.
• Email publishers/agencies updated office-only list

1. Have custody of, and be responsible for, all funds and securities of the Corporation, and deposit all such funds in the name of the Corporation in such banks, trust companies, or other depositories as shall be selected by the Board.
2. Receive and give receipt for monies due and payable to the Corporation;
3. Disburse, or cause to be disbursed, the funds of the Corporation as may be directed by the Board, taking proper vouchers for such disbursements. 
4. Keep and maintain adequate and correct accounts of the Corporationπs properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains, and losses.
5. Exhibit at all reasonable times the books of account and financial records to any Director of the Corporation, or to his or her agent or attorney, on request thereof.
6. Render to the Directors, whenever requested, an account of any or all of his or her transactions as Treasurer and of the financial condition of the Corporation.
7. Prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports.
8. In general, perform all duties incident to the office of Treasurer and such other duties as may be required by law or by these Bylaws, or which may be assigned to him or her from time to time by the Board. (from the Bylaws)

• Serve as an ex-officio member of the Finance Committee
• Invoice and collect membership dues payments, or delegate these duties to others and supervise their completion
• Invoice and collect Marcato subscriptions, or delegate these duties to others and supervise their completion
• File IRS return by May 15 each year
• Aid in production of annual budget in conjunction with Board and Finance Committee
• Produce quarterly financial reports for the Board and Finance Committee
• Present year-end financial report at Annual Membership Business Meeting
• Pay bills, reconcile monthly bank statements, write checks for reimbursement of expenses, and perform other financial duties as needed, or delegate these duties to others and supervise their completion

• General administrative

1. Review and update Operations Manual annually
2. Report board of directors names to Commonwealth of PA after conference
3. Support Secretary with written materials as requested
4. Maintain and update master files for Bylaws, Policies, Full Score, Letterhead, Board History Chart, and Board and Committee Reporting Structure

• Communication

1. Provide information to member librarians through mass email and Forum
2. MOLA user name and password
3. Assistance with general questions
4. Communicate questions and suggestions from member librarians to Board
5. Support President with communications to board, committees, Forum
6. Communicated MOLA needs to Hospitality Coordinator
7. Provide information to outside parties:
   • General information about MOLA
   • Conference-related requests
   • Job openings and postings
   • Logistics    
8. Makes arrangements for Board and Committee meetings

• Organizational structure

1. Constantly assess general organizational effectiveness
2. Assess Databases and website systems for redundancy and streamline
3. Keep track of persons responsible for databases and website
4. Maintain committee reporting structure and help ensure its success

• Create Conference Contract
• Support President with conference-related details
• Support Conference Host with items as requested
• Advise Development Chair and Conference host re: sponsorships
• Assist with mailings
• Develop invitation letter
• Work with conference host on multi-page enclosures
• update publisher info (hire assistance if necessary)
• create packets (hire assistance if necessary)
• Post domestic packets
• Post foreign packets to President for signature

• Not vote on Board resolutions
• Report to the President