MOLA Vancouver 2020

38th Annual MOLA Conference

Major Orchestra Librarians' Association
38th Annual Conference

June 5 - 8, 2020
Vancouver, British Columbia, Canada
Hosted by the Vancouver Symphony Orchestra
Sutton Place Hotel Vancouver

Draft agenda coming February 1 - stay tuned!

Register to Attend

Please complete a separate registration for each attendee. Registration includes all sessions, opening reception, and one banquet seat.
  • Member*: $200
  • Additional Member (second, third, fourth, etc. librarian): $150
  • Affiliate Member (e.g. member of NOBU but not MOLA): $250
  • Non-Member: $350
  • Non-Member Student: $100 (banquet NOT included)
Additional items (e.g. field trips and extra banquet tickets) available for purchase as you register.

*Member librarians are defined as librarians employed by a MOLA Member Organization. A list of current member organizations available HERE.

Registration will open in early 2020 and must be completed (with payment made) by Friday, May 22, 2020.

Exhibit & Advertise

  • One table: Saturday thru Monday: $250/€235
  • Two tables: Saturday thru Monday: $450/€420
*Artwork must be sent to Amy Tackitt, MOLA Administrator by Friday, May 22, 2020. Program book size is 8.5” X 11”.
  • 1/8 page: $350/€325
  • 1/4 page: $500/€465
  • 1/2 page: $750/€700
Exhibitors who would like to attend any of the sessions or the banquet must register by completing a non-member registration.

Purchase will be available in early 2020 and must be completed (with payment made) by Friday, May 22, 2020.

2020 Conference Sponsors

Coming Soon!

Support the Conference

MOLA is the only organization of its kind offering educational and professional development opportunities for performance librarians. Your financial support allows us to provide travel assistance for librarians to conferences, engage visiting scholars, underwrite food and beverage for events including the annual banquet, audio/visual expenses, and rental of meeting spaces.

Donate Now >>

Sponsor the Conference

BRONZE: $500/€465
  • 1/8 page thank you in conference program
  • 1 banquet attendee
  • recognition signage at your sponsored event
SILVER: $1,000/€930
  • 1/4 page thank you in conference program
  • 1 exhibit table
  • 1 conference registration at MOLA-member rate (includes banquet)
  • recognition signage at your sponsored event
GOLD: $2,000/€1,860
  • 1/2 page thank you in conference program
  • 1 exhibit table
  • 1 complimentary conference registration (includes banquet)
  • recognition signage at your sponsored event
PLATINUM: $3,000/€2,790
  • Full page thank you in conference program
  • 1 exhibit table
  • 1 complimentary conference registration (includes banquet)
  • 1 additional guest banquet attendee
  • recognition signage at your sponsored event
DIAMOND: $4,000/€3,725
  • Full back or inside cover thank you in conference program—only 3 spots!
  • 2 exhibit tables
  • 2 complimentary conference registrations (includes banquet)
  • recognition signage at your sponsored event
Purchase will be available in early 2020 and must be completed (with payment made) by Friday, May 22, 2020.

Financial Assistance (Members Only)

Deadline: March 9, 2020 - Notifications by March 16 2020

Travel Assistance is intended to assist member librarians with basic economy transportation costs only (not additional add-ons), as well as up to 2 nights of hotel costs (in the conference designated hotel) as outlined in the application - not with food, fees, or miscellaneous expenses. The "Travel Assistance" section of the MOLA Policies states:

"The MOLA Board of Directors, in consultation with the Finance Committee, may from time to time designate funds to be used to subsidize MOLA-related personal travel expenses of MOLA member Librarians. Individuals may apply in writing at any time for such subsidizations. Funds, if available, will be distributed in the order applications are received, unless, in the opinion of the Board, extenuating circumstances warrant otherwise. As guidelines in the decision-making process, the Board shall consider such factors as the applicant's personal or professional circumstances, degree of hardship, and level of scheduled Conference participation. Except in unusual circumstances, no applicant shall be granted funding in two consecutive years."

Receipts must be submitted for reimbursement within 45 days of purchase to allow MOLA to act in accordance with IRS rules. Any receipts received after this timeframe may not be reimbursed.

The purpose of the first-time conference attendee scholarship is to encourage conference participation by MOLA members who have never attended a MOLA conference. Recipients will be awarded an amount to cover the conference registration fee for the 2020 Vancouver conference.

Recipients will be required to participate in the Conference Mentoring Program and to write either a brief summary of a conference session of their choosing, or about their experience attending the conference and participating in the mentoring program, for potential publication in Marcato, in collaboration with the Marcato editor-in-chief, or used on the website or for future programmatic promotion and fundraising opportunities.

Applications will be reviewed and, if granted, funds will be awarded on a first-come, first-served basis until the allotted funds are exhausted. Applicants will be notified as soon as possible by the MOLA Administrator as awards are granted—please refrain from making conference registration payment until you have been notified of the outcome of your application review. Applications will be reviewed by the Membership Committee and submitted to the Board for final approval.

Applications will open in early 2020.

Special Events

A Little Night Music: Mozart & Berlioz
Friday, June 5 & Saturday, June 6, 2020
8pm, Orpehum Theatre

Eine kleine Nachtmusik
Les nuits d’été
Nozze di Figaro: Act 4

Ticket Ordering Information Coming Soon!

Coming Soon!

Coming Soon!

Coming Soon!

Coming Soon!

Travel & Lodging

The Sutton Place Hotel Vancouver
845 Burrard Street
Vancouver, BC V6Z 2K6
+1 (604) 682-5511

Conference rate ($330 CAD/night + taxes/fees) available June 1-10, 2020 based on availability so consider extending your stay!​

BOOK NOW >>using group booking code VC200501VSO
*Guests must book by May 6, 2019 to receive MOLA rate! 

  • Uber and Lyft do not currently operate in Vancouver but may by the conference in June.
  • The Skytrain is a simple way to get from the Vancouver airport (YVR) very close to the conference hotel. You can purchase passes at train stations and at the airport or pay on the train if you have a tap credit card.

Please consider accepting the MOLA Board President's CO2 offset challenge to compensate for the emissions caused by MOLA conference air travel. This can be easily done using the carbon offset programs of several major airlines or through several certified organizations of your choice. For more information see the following links:

Vancouver Airport (YVR)

If you are a US citizen and have Global Entry, your passport has a chip in it and you are issued a credit card sized Global Entry card. When leaving Vancouver, you will need to have the physical card in your possession for an easier pass through security check.  our passport is not good for that - the passport is only good for expediting getting through passport control.

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