MOLA Berlin 2023

On this page, you will find information about the schedule, sessions (as they develop), registration, details to plan your trip (including hotel recommendations, Berlin Philharmonic concert tickets, and suggestions for things to do if you are extending your stay), financial assistance options (for MOLA members only), and ways to advertise, exhibit at, and sponsor the 2023 conference. 
  • $300 - MOLA Member (First Librarian) - includes 1 banquet seat
  • $250 - MOLA Member (Each Additional Librarian; Rate also applies to Honorary and Emeritus Members) - each includes 1 banquet seat
  • $300 - Affiliate (NOBU), Non-MOLA Member - includes 1 banquet seat
  • $450 - Non-MOLA Member - includes 1 banquet seat
  • $100 - Student - does not include banquet
  • $100 - Additional Banquet Seat
  • $50 - Tech Fair ($25 if added on to a conference registration!)
Please see below for advertisement, exhibition, and sponsorship rates.

Conference Schedule

All conference sessions will take place at the Berlin Philharmonie (Herbert-von-Karajan-Straße 1) unless otherwise noted.

Friday, June 2
Board Meeting
Opening Reception | 17:30 | Chamber Music Hall Foyer
Berlin Philharmonic Concert | 20:00 | Main Auditorium

Saturday, June 3
New Member & First-Time Attendee Coffee Meet-up
Annual Business Meeting
Breakout, Plenary, and Roundtable Sessions
Opportunities to Visit the Exhibits
Past Presidents Gathering
Berlin Philharmonic Concert | 19:00 | Main Auditorium

Sunday, June 4
Breakout, Plenary, and Roundtable Sessions
Opportunities to Visit the Exhibits
New Board Meeting
Banquet | 19:00 | Chamber Music Hall Foyer

Monday, June 5
Breakout and Plenary Sessions
Opportunities to Visit the Exhibits
Conference Adjourns | 12:00
Isherwood’s Neighbourhood Walking Tour (limit 20) | 14:00-16:30 | $11/person
Walking Tour of Royal and Imperial Berlin | 14:00-16:30 | $16/person

Anticipated Plenary Session Topics Under Development
  • Berlin Philharmonic Players + Publishers
  • Berlin Philharmonic Digital Concert Hall
  • European Publishers and MOLA

Financial Assistance - Members Only

Travel Assistance
Deadline: February 1, 2023
Travel Assistance is intended to assist member librarians with basic economy transportation costs only (not additional add-ons), as well as up to $350 USD of hotel costs for two nights as outlined in the application - not with food, fees, or miscellaneous expenses. The "Travel Assistance" section of the MOLA Policies states:
"The MOLA Board of Directors, in consultation with the Finance Committee, may from time to time designate funds to be used to subsidize MOLA-related personal travel expenses of MOLA member Librarians. Individuals may apply in writing at any time for such subsidizations. Funds, if available, will be distributed in the order applications are received, unless, in the opinion of the Board, extenuating circumstances warrant otherwise. As guidelines in the decision-making process, the Board shall consider such factors as the applicant's personal or professional circumstances, degree of hardship, and level of scheduled Conference participation. Except in unusual circumstances, no applicant shall be granted funding in two consecutive years."
Travel assistance requests will be reviewed by the Finance committee and submitted to the Board for final approval. Applicants will be notified by February 15, 2023.
Receipts must be submitted for reimbursement within 45 days of purchase to allow MOLA to act in accordance with IRS rules. Any receipts received after this timeframe may not be reimbursed.

First-Time Attendee Awards
First-time attendee awards encourage conference participation by MOLA members who have never attended a MOLA conference. Recipients will be awarded an amount to cover the conference registration fee for the 2023 Berlin conference and be required participate in the mentor/mentee program and to write a brief summary of a conference session or an article about your experience attending the conference and participating in the mentoring program. 
Applications will be reviewed and, if granted, funds will be awarded on a first-come, first-served basis until the allotted funds are exhausted. Applicants will be notified as soon as possible by the MOLA Administrator as awards are granted—please refrain from making conference registration payment until you have been notified of the outcome of your application review. Applications will be reviewed by the Membership Committee.

Advertise, Exhibit & Sponsor the Conference

Registration and purchase of advertising, exhibition space, and sponsorship is slated to open in early 2023. For your planning purposes, below are anticipated fees related to the conference.

All advertisers, exhibitors, and sponsors will also receive the opportunity to connect directly with attendees by having your promo added to the conference swag bags!

Exhibit Tables
One table: 
  • Friday (tech fair) only: $100/€95
  • Friday (tech fair) thru Monday: $250/€235 (please note, the tech fair is in a different location than the conference, exhibitors are responsible for setting up and tearing down their materials between the two locations)
Two tables: 
  • Friday (tech fair) only: $200/€190
  • Friday (tech fair) thru Monday: $450/€420 (please note, the tech fair is in a different location than the conference, exhibitors are responsible for setting up and tearing down their materials between the two locations)
Conference Program Advertisement
>> First-time advertisers will receive a 15% discount! 
*Artwork must be sent to Amy Tackitt ( by Friday, April 28, 2023.
1/4 page: $500/€465 (98x145mm)
1/2 page: $750/€700 (210x145mm or 98x297mm)
full page: $1,000/€925 (210x297mm)

Sponsorship Opportunities
Diamond: $4,000/€3,725
  • Full back or inside cover thank you in the conference program—only 3 spots!
  • two exhibit tables 
  • two complimentary conference registrations (includes banquet)
  • recognition signage at your sponsored event
  • Full page thank you in conference program
  • one exhibit table 
  • one complimentary conference registration (includes banquet)
  • one additional guest banquet attendee
  • recognition signage at your sponsored event
  • 1/2 page thank you in conference program
  • one exhibit table
  • one complimentary conference registration (includes banquet)
  • recognition signage at your sponsored event
Silver: $1,000/€930
  • 1/4 page thank you in conference program
  • one exhibit table 
  • one conference registration at MOLA-member rate (includes banquet)
  • recognition signage at your sponsored event
  • one banquet attendee
  • recognition signage at your sponsored event 
If you would like to register to attend any sessions or the banquet, or purchase Saturday evening concert tickets or a Monday afternoon tour, you must also fill out a Non-Member Registration form. For sponsorships that include a registration, please complete a registration form – one for each attendee. All purchases and registrations should be made by Friday, April 28, 2023. 

Payment can be made in USD online via PayPal, or by check or money order made out to “MOLA”, sent to: 
Amy Tackitt, MOLA Administrator
1949 Asheville Drive
Charlottesville, VA 22911

NEW! Tech Fair

Friday, June 2
10:00 - 15:00
The Hanns Eisler School of Music

Start your weekend early with a day designated to highlight the various technologies available to the modern performance librarian. Explore the exhibit area and speak directly with industry experts, see product demonstrations, and learn tips and tricks from other tech-savvy librarians at this pre-conference event specifically curated for the tech-curious among us!

Exhibitors: please see below for exhibit table rates and advertisement opportunities. Registration to attend the tech fair can be made via the conference registration form.


Blocks of rooms are available at the below hotel locations - plan ahead as they will fill quickly and be released for public booking 4 weeks prior to the conference.

Scandic Berlin Potsdamer Plaz
139€-199€/night during the conference weekend 
*includes breakfast*
Gabriele-Tergit-Promenade 19 (1.1km from Philharmonie)
70 rooms blocked at this location - to book, select one of the following:
Mandala Hotel
*includes breakfast*
Potsdamer Str. 3 (550m from Philharmonie)
Telefonisch: +49 (30) 590 05 1221
30 rooms blocked at this location - call or email ( to book and refer to the "MOLA" block

Grand Hyatt Berlin
*includes breakfast*
Marlene-Dietrich-Platz 2 (500m from Philharmonie)
Telefonisch: +49 (6131) 796 4940
20 rooms blocked at this location - to book, visit and use Group Code "G-Mol3"

For a cheaper, but very nice option, we also recommend:
Motel One Berlin Potstdamer Plaz
from 89€/night (a local event this weekend may show higher prices)
Leipziger Platz 12 (1km from Philharmonie)

Travel in Berlin

From the Main Train Station (Hauptbahnhof):
The easiest way is to take the bus no 41 or 85, they stop at Potsdamer Platz/Voßstrasse (about 6 Minutes)
Or you can take different regional trains (RE3, RE5 or RE8. It is one station, takes 2 minutes. The trip costs 3 Euro, bus or train, you can buy tickets from the bus driver. For the train you can buy tickets in automats in the station. 
From the Airport (BER):
Trains, regional and/or local (S-Bahn) Price: Euro 3,80. Tickets should be purchased in the station (Automats) You can pay with credit cards or cash.
You will have to change trains at least once during the trip from airport to Potsdamer Platz. The first train from the airport should preferably go from BER to Friedrichstrasse. From there you can go downstairs and take all S-Bahn-trains to Potsdamer Platz, 2 Stops. The trip from the airport to Potsdamer Platz takes about 50 Minutes.

Berlin Philharmonic Concerts

Daniel Barenboim, conductor
Elīna Garanča mezzo-soprano

Gabriel Fauré | Pelléas et Mélisande, Orchestral Suite, op. 80
Richard Wagner | Wesendonck Lieder (orch. by Felix Mottl and Richard Wagner)
César Franck | Symphony in D minor

MOLA has reserved tickets for the Saturday evening concert as follows: 
  • 40 tickets at $38
  • 40 tickets at $51
  • 30 tickets at $61
  • 30 tickets at $73
You may purchase tickets as part of your registration process. If you would like to purchase tickets for a concert other than Saturday evening, you may do so directly through the Berlin Philharmonic's website.

International Mahler Festival

From May 11-23, 2023 the Gewandhaus Orchestra Leipzig, its chief conductor Andris Nelsons and the City of Leipzig are presenting the 2nd International Mahler-Festival. Originally scheduled for 2021, the Festival has been postponed until 2023 due to the Covid-19 pandemic (as has the 41st MOLA Conference).  The festival features all of Mahler’s symphonies as well as his orchestra Lieder and his completion of Weber’s opera “Die drei Pinthos”. The festival will supplemented by lectures, exhibitions and tours to Mahler’s places in Leipzig. 

All concerts will be performed by major orchestras and conductors. As Breitkopf & Härtel is one of the main sponsors, exclusively supporting the concert of the Dresden Staatskapelle with Mahler’s symphony no. 3 conducted by Christian Thielemann, we have been granted a sponsors’ package by the Gewandhaus Orchestra. MOLA, as our most important customer group, was the first we’ve been thinking of inviting to the concert. Therefore, we are very happy to invite 30 guests (on a first-come, first-served basis) to the concert on May 25, joining us for a lovely day in Leipzig, the cradle of music publishing and the home and working place to so many well-known famous composers.

The day would not only include the concert but also a sightseeing tour to Leipzig’s highlights (as St. Thomas’ church with the grave of Johann Sebastian Bach, the Mendelssohn Haus, Schumann Haus etc.). It would also be possible to get a tour through the Gewandhaus. The hightlight however, would be of course the concert at 8 pm. Prior to the concert there would be a reception for all attendees as well as Breitkopf’s other guests of honor and (depending on the conductor’s mood) a meet and greet with Christian Thielemann. 

The whole day would be accompanied by some of Breitkopf’s staff members, including the publishing director Nick Pfefferkorn and our editors for orchestral music Mr. Christian Rudolf Riedel and Mrs. Alexandra Krämer, all three familiar to you from several previous MOLA conferences. The Leipzig city tour would be accompanied by Nick Pfefferkorn, who happens to be a Leipzig local.

Leipzig is only an hour and twenty minutes train ride away from Berlin, connected by an hourly high speed train service (ICE train). Travel arrangements would require at least on additional night in Leipzig (from May 25 to 26) to enjoy the day, the concert and the (presumably) after-show drinks.

If case you have any questions or need help for possible travel arrangements, recommendations, please contact Mr. Nick Pfefferkorn (Publishing Director of Breitkopf & Härtel). Those interested should reserve their spot by completing THIS FORM  which will be open through March or until filled.